Explore Everything About Japanese Trucks

Key Documents Required for Truck Purchase

Key Documents Required for Truck Purchase

Buying a used truck from Japan is a smart decision for many businesses and individuals around the world. However, a successful international truck purchase is not only about choosing the right vehicle — it also requires the correct documentation. At EVERYCAR.jp, we support customers from over 100 countries and ensure that every buyer receives all the essential documents for a smooth import process.

In this article, we’ll break down the key documents you need when purchasing a truck from Japan.

1. Invoice (Commercial Invoice)

The invoice is a crucial legal document that details the transaction between the buyer and the seller. It includes:

  • Vehicle details (make, model, chassis number, engine model)

  • Purchase price

  • Buyer and seller information

  • Terms of payment

💡 Tip: This document is often required by customs in your country for duty calculations and clearance.

2. Export Certificate (Japanese Deregistration Certificate)

This is the official ownership cancellation certificate issued by the Japanese government. It proves that:

  • The vehicle has been deregistered in Japan.

  • It is now eligible for export.

  • Ownership has been transferred from the Japanese owner/exporter.

Also known as:

  • "Cancellation Certificate" or "Registration Certificate"

  • In Japanese: "抹消登録証明書 (Masshou Toroku Shoumeisho)"

3. Bill of Lading (B/L)

The Bill of Lading is a shipping document issued by the shipping company that proves the truck has been loaded onto the vessel. It includes:

  • Shipping details (vessel name, departure/arrival ports)

  • Consignee and notify party

  • Chassis number and container/roll-on-roll-off data

Without this document, the truck cannot be cleared at your port. EVERYCAR.jp ensures the B/L is sent promptly by courier or as an electronic release (Telex Release) depending on the destination.

4. Inspection Certificate (If Required by Importing Country)

Some countries require a pre-export inspection to ensure the truck meets local standards. These may include:

  • JEVIC Inspection (for Kenya, Zambia, etc.)

  • QISJ or EAA (for certain African nations)

  • Biosecurity Inspection (for Australia, New Zealand)

We at EVERYCAR.jp help arrange these inspections before shipment based on your country’s requirements.

5. Export Permit (Customs Clearance Certificate)

This is a document issued by Japanese Customs that authorizes the export of the vehicle. It confirms:

  • The vehicle has been approved for export

  • All customs duties (if any) within Japan are cleared

Note: While this is handled by the exporter (like EVERYCAR.jp), a copy may be included for your records.

6. Translation of Export Certificate (Optional but Helpful)

Some import authorities may require an English translation of the Japanese Export Certificate for registration. We provide official translations if requested.

7. Auction Sheet or Vehicle Condition Report (Optional but Valuable)

When you buy a truck from a Japanese auction or dealer, an auction sheet shows:

  • Grading of the vehicle condition

  • Mileage

  • Noted repairs or issues

  • Inspector's comments

Even if not required by customs, this document helps build buyer confidence and ensures transparency.

8. Packing List (if containerized)

If the truck is being shipped in a container with other items or parts, a packing list may be needed. This lists:

  • Quantity of items

  • Description and weight

  • Container number

This document supports smooth inspection and customs clearance.

Conclusion: Documentation is Key to a Smooth Import

Missing or incorrect paperwork can delay customs clearance or even lead to vehicle rejection. At EVERYCAR.jp, we handle all essential documents with care and experience, making sure each truck is properly documented for safe and legal import into your country.

Our support doesn’t end with the sale — we guide you through every document, every step of the way.

Need help with documentation for your next truck purchase?
Contact our team and let us take care of the process so you can focus on growing your business.

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