How to Verify the Authenticity of Truck Papers

When purchasing a truck—especially from overseas—verifying the authenticity of the vehicle documents is absolutely crucial. Fake or altered papers can lead to delays in registration, customs rejection, or even complete loss of investment.

Whether you're an individual buyer or a fleet importer, knowing how to verify truck documents can protect you from fraud and ensure a smooth purchase process.

Why Authentic Truck Papers Matter

Genuine documents prove:

• Legal ownership of the vehicle

• Accurate history (previous owners, registration records)

• Authentic mileage and condition

• Compliance with import/export regulations

Falsified papers can hide accident history, odometer tampering, or stolen vehicles—posing legal and financial risks.

Key Truck Documents to Verify

Here are the most important documents involved in international truck purchases:

1. Export Certificate (Japanese title)

Also known as a "Certificate of Deregistration" in Japan. It shows:

• Last registered owner in Japan

• Chassis number (must match the truck)

• First registration date

• Cancellation date for export

🔍 Check: Is the chassis number exactly the same as on the truck? Are there corrections or tampered sections?

2. Bill of Lading (B/L)

Issued by the shipping company. This confirms:

• The truck was shipped

• The port of origin and destination

• The buyer and seller

🔍 Check: Does the B/L match the invoice and Export Certificate in terms of truck model and destination?

3. Commercial Invoice

Details the transaction between buyer and seller, including:

• Vehicle details (make, model, chassis number)

• Final price

• Exporter’s details

🔍 Check: Ensure all numbers and names match other documents exactly.

4. Auction Sheet or Inspection Report (if applicable)

Used in Japan to show:

• Auction grade

• Mileage at the time of auction

• Visible damage or mechanical issues

🔍 Check: Compare the mileage on the sheet to the odometer. Watch for signs of rewriting.

Red Flags That May Indicate Forgery

• Handwritten corrections on official forms

• Mismatched or inconsistent dates

• Incomplete seals or missing exporter stamps

• Pixelated scans or low-quality copies

• Documents from unknown or unverified sellers

How to Verify Authenticity

✅ Use Trusted Exporters

Work with verified, experienced exporters like EVERYCAR.jp, who provide original documents and full transparency.

✅ Cross-check All Numbers

Ensure the chassis number, engine model, and registration dates match across all documents and the physical truck.

✅ Ask for Originals and Scans

Before the truck is shipped, request clear, full-color scans of all paperwork. Upon arrival, compare them to the originals.

✅ Contact the Authorities

In some countries, customs or transport authorities allow you to check vehicle data using the chassis number.

Conclusion

Verifying truck paperwork is not just a formality—it’s a vital step to protect your investment and avoid serious legal issues. By carefully inspecting key documents and working with trusted exporters, you can import with confidence and peace of mind.

At EVERYCAR.jp, we provide full, authentic paperwork with every export, and our staff is available to help verify all documents before and after shipment. We believe transparency is the key to long-term trust and global partnerships.

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