🌐 Why Proper Documentation Matters in Truck Export
When exporting a used Japanese truck, whether for business or personal use, having the right documents is not just a formality—it’s essential. Missing or incorrect paperwork can lead to delays at customs, added costs, or even shipment rejection.
In this guide, we break down the key documents you must prepare for a successful export from Japan to any international destination.
🧾 1. Export Certificate (Japanese De-registration Certificate)
Also known as the "Cancellation Certificate" (抹消登録証明書), this is an official document issued by the Japan Land Transport Bureau. It confirms that the truck has been legally deregistered in Japan and is cleared for export.
✅ Why It’s Important:
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Proves ownership transfer
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Required for import and registration in the destination country
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Needed to obtain the Bill of Lading and complete customs clearance
📦 2. Bill of Lading (B/L)
The Bill of Lading is issued by the shipping company once the vehicle is loaded onto the vessel. It serves as the shipping receipt and contract between the shipper and the carrier.
✅ Details Included:
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Name and address of shipper and consignee
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Vehicle details (make, model, chassis number)
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Departure and destination ports
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Shipping date and method (RORO or Container)
You’ll need the original B/L or a telex release to clear the truck at your local port.
💵 3. Commercial Invoice
The invoice is an essential document for customs declarations. It shows the transaction value, seller, buyer, and itemized description of the exported truck.
✅ Must Include:
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Seller's and buyer’s names and addresses
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Date of transaction
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Truck specifications (model, year, chassis number)
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Final price (in JPY, USD, etc.)
Many countries use this document to calculate import taxes and duties.
🌍 4. Packing List (optional, but often required for container shipping)
If your truck is shipped in a container with other items (such as spare parts), a packing list is used to document the full contents.
🔤 5. English Translation of Export Certificate
Many importing countries require a translated version of the Japanese de-registration certificate. EVERY Co Ltd provides this document when needed.
✍️ 6. Pre-Export Inspection Certificate (only required for certain countries)
Some countries (such as Kenya, Tanzania, Zambia) mandate pre-shipment inspections for roadworthiness.
This may include:
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JEVIC Certificate
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QISJ or EAA certification
Be sure to check your country’s import regulations before exporting.
📬 7. Other Country-Specific Documents
Depending on the destination, you may also need:
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Emission compliance certificates
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Roadworthiness tests
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Import permit or license (for restricted countries)
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Tax payment or exemption forms
🚛 EVERY Co Ltd Handles All Your Export Documents
At EVERYCAR.jp, we simplify the export process by managing all essential paperwork for you. From customs clearance in Japan to the courier delivery of your original documents, we ensure a smooth and transparent experience.
✅ Conclusion: Paperwork That Powers Your Export
Exporting a truck is more than just booking a ship—it’s about preparing the right documents at the right time. With a trusted exporter like EVERY Co Ltd, you can feel confident knowing that every required document is accurate, timely, and fully compliant.
Looking for a trusted partner to export your next truck?
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